“Stop asking all these questions and just send help!”
Sound familiar? What well intentioned, hard working emergency calltaker hasn’t heard this at some point in their career? And what well intentioned, hard working emergency calltaker hasn’t felt the annoyance or frustration in response to that statement. Especially if we’ve already told them at the beginning of the call assessment we’ve started help.
It’s a fairly common response for callers feeling overwhelmed at having to answer what to them is an extraordinary amount of questioning, particularly to those who are having difficulties processing the event that has just unfolded before them. What to us is the gathering of information, feels like an interrogation to our caller.
Caught up in the heat of a call assessment, it’s easy for us to get so wrapped up in what it is we need to do and the information we need to obtain that we forget to consider what might be going on for our caller psychologically.
Critical Incident Stress (CIS) is defined in the Preparing for Critical Incident Stress published by the National Defence (Canada) as: “a normal reaction to an abnormal event” and “the unusually strong physical and emotional reactions experienced in the face of a CI (Critical Incident) which could interfere with one’s ability to function during or after the event”.
While CIS often tends to be a title reserved for workers, it’s realistic to expect some of our callers to experience CIS as well. After all, when they phone us, isn’t it because they’ve been a witness or are somehow involved with the event they’re phoning about?
Some symptoms of CIS which are important to bear in mind are: confusion, poor concentration or memory, agitation, anxiety, panic, irritability, memory loss and anger. Sound like some of our callers? While we are not in a position to diagnose our callers as having CIS and while not every caller is necessarily experiencing a Critical Incident, it’s important to remember the possibility exists. Even though we’re not in a position to provide debriefing to our callers, we can take extra care in how we guide them through the call assessment process to avoid causing them further emotional stress. So, how do we guide them?
By being present with our callers and providing lots of reassurance as well as explaining throughout the call assessment what we’re doing and the reason for it. By recognizing when to stop and provide additional reassurance and/or explanations based on the tone of their voice and the quality of their responses. By using a calm and controlled voice throughout the entire call assessment even if theirs is not. By making the call assessment more like a conversation than an interrogation. By not judging our callers for the response they are having to the event and recognizing that even though we’ve assessed similar calls numerous times, this is likely the first time our caller has dialled 9-1-1. By understanding it’s not about our callers and how they are acting, it’s about us and whether we choose to respond to the caller’s emotions and behaviour rather than react to them. By recognizing what’s going on for us in that very moment both physiologically and emotionally so we can remind ourselves that we’re okay and we have the skills to make it through the call assessment. When we do all this, we naturally take the caller through the process and in doing so help them through a situation where they no longer feel they have any control.
Guiding takes patience and in the midst of a call assessment where time is critical, this can be challenging for any calltaker. Keep learning about different strategies for caller management and incorporating those strategies into our call assessments with every caller so we’re well prepared for the more challenging ones.
Reading, taking workshops or other courses offered to you and connecting with other industry professionals are great ways to learn different techniques. It can also be helpful to think of a traumatic or very emotional event in our own lives and what we needed or in hindsight wished we had in order to get through it.
If you’re reading this post and you have some great techniques that work for you, share them with us by posting them in the comments section and if you have any questions or comments, email them to corinne@beggassociates.com.
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